Sign Up for the HolidayCity.com Affiliate Partnership Programme

The Signing Up Process

There are just 3 easy steps to sign up for the HolidayCity.com Affiliate Partnership Programme online.

Once we've received your application, we will review it and notify you of your approval status within 24 hrs on weekdays, or 48 hrs over the weekend or public holidays. You will receive an email with a temporary ID and password for you to log into the online Affiliate Account. You can then sign in and download the HTML materials you'll need to start!

Start Sign Up Now

Step 1 l Step 2

Please read the following affiliate agreement carefully. If you agree with all terms please check 'I understand and agree with this operating agreement' box below and press the button to proceed to Step 2.

Legal Agreement for the HolidayCity.com Affiliate Parnership Programme This agreement sets forth the terms and conditions pertaining to the HolidayCity.com Affiliate Partnership Programme as agreed to between the signatory party detailed in the following signature page and HCity Sdn. Bhd. (Company No. 605609–w), a company incorporated in Malaysia and having its business address at Cyberview Garden, Villa & Office Complex, Kasawari Ground Floor, Persiaran Multimedia, 63000 Cyberjaya, Selangor (hereinafter referred to as ‘Company). Background a. The Company operates an accommodation reservation service, which provides distribution, pricing and reservation for hotels and other properties (“Accommodation”) globally. b. The Affiliate has agreed that the Company will promote Accommodation via online and/or off-line means to the Company’s customers on the terms set out in this agreement. The Affiliate also accepts all of the pricing, distribution and reservation policies and procedures as carried out by the Company and all of its staff and partners. Economic Terms a. The Affiliate is eligible to participate in the HolidayCity.com Affiliate Partnership Programme, which entitles an Affiliate to a commission of 5% on every materialized booking made by an Affiliate Referral. b. To calculate the Affiliates’ commission, or the commission payable from the Company to the Affiliate, The Company will use the following formula: Value of Booking made by Affiliate Referral multiplied by Affiliate Commission Percentage, subject to the Company receiving the maximum Hotel Commission of 10% The Affiliate Commission Percentage is variable, as it is in direct proportion to the Hotel Commission, which is the percentage commission payable by the hotel to the Company based on the latest legal agreement the Company has with the hotel. Therefore for each booking made by an Affiliate Referral, the Hotel Commission (capped at a maximum of 10%) will be divided between the Company and the Affiliate in a scale of 50/50 division. Example: if the Hotel Commission is 10%, then the Affiliate Commission will be 5%, whereas if the Hotel Commission is 8%, then the Affiliate Commission will be 4%, and so on. c. A booking is classified as ‘materialized’ immediately after the check-out date. The commission amount due for the booking will then appear in the Affiliate Account. Validation for the booking commences from last day of the month the booking materializes. Commission is payable to the Affiliate only after sixty (60) Business Days from the last day of the month the booking materializes, with the provision that the accumulative payable commission reaches the minimum value threshold of USD 100. Example: For a booking that has a check-out date on 18th May, the commission will be validated from 31st May onwards, and commission will be paid to the Affiliate on or after 1st August. d. All commission payments will be made by cheque or Telegraphic Transfer in the currency the Affiliate selected or elected to use upon sign-up. e. The Default Currency for all commission transactions is United States Dollars (USD). On signing the Affiliate Program Legal Agreement, the Affiliate may choose the currency in which they prefer to receive their commissions from one of the following currencies: New Zealand Dollars (NZD), Great Britain Pound Sterling (GBP), Euro (EUR), Australian Dollar (AUD), Singapore Dollar (SGD) and Malaysian Ringgit (MYR). The Company will perform the currency conversion on the day the booking is made. The Company will not be responsible for any loss resulting from unfavourable Exchange Rate fluctuations. f. For the Affiliate’s convenience, all bookings and commissions payable can be tracked via the online Affiliate Account. The commission payable to the Affiliate for each booking in the Affiliate Account is displayed by default in USD; the Affiliate may select to have the amounts for the booking value and commission payable displayed in one of the currencies as stated above. The commission payable displayed as in the Affiliate Account is only an estimate; the final commission paid to the Affiliate may differ due to a change in the booking condition (e.g., the guest stayed one day more or less). The Company will not be liable for a difference between the estimated commission payable displayed in the Affiliate Account and the final commission paid if it is due to a booking change made by the guest, or to a circumstance outside of the Company’s control. Product Integration a. Upon signup with the HolidayCity.com Affiliate Programme, the Affiliate will be required to specify the domains, URLs etc from which they wish to have their traffic tracked. Failure to correctly specify the domains, URLs, etc may lead to incorrect reporting of traffic from the Affiliate website to HolidayCity.com. The Affiliate agrees that the Company is not liable for any commissions lost due to incorrect specification of domains, URLs, etc; the Affiliate also agrees that the correct specification of domains, URLs, etc are entirely the Affiliate’s responsibility. b. Upon confirmation of their acceptance into the Affiliate Program via the signing of the affiliate agreement by both the Affiliate and the Company, the Affiliate is provided with the password to gain access to the HolidayCity.com Affiliate Account system, where they can download the HTML coding for the HolidayCity.com search engine, as well as the graphics that identify them as Affiliates. The usage of these codes and graphics are to be governed by a Links Guideline that is available at the same location. c. The ‘Affiliate traffic’ is defined as the visitors entering the holidaycity.com website via the HolidayCity.com search engine results page(s) or text links placed on the affiliate website. On entering the HolidayCity.com website, individual visitors of the affiliate traffic are considered ‘Affiliate referrals’. All visitors accessing the HolidayCity websites via HolidayCity-provided search engine or text links on the Affiliate website’s are considered as part of the ‘affiliate’s traffic’ for up to 60 days after the initial click through. d. The affiliate traffic is tracked via the cookies stored in the visitor’s computer. In the event the user chooses to delete their cookies within the 60 days period they are considered part of the ‘Affiliate traffic’, the Company is unable to further verify their status as part of the ‘Affiliate traffic’; therefore the Affiliate agrees the Company is not liable for any loss of revenue from the visitor in the event the visitor subsequently makes a booking. e. The Affiliate agrees the customers who enter the holidaycity.com website via HolidayCity-provided search engine and/or text links on the Affiliate’s website(s) are governed by the Company's policies and practices. f. The Affiliate acknowledges that the Company may, in the course the Affiliate's participation in the Affiliate Partnership Program, receive information from and/or about the visitors who make use of the HolidayCity.com search engine or text links. The Affiliate agrees that participation in the Affiliate Program constitutes unconditional agreement that the Company can receive, store, use and disclose any and all such information, in accordance with the Company's own Privacy policy, as set forth on the HolidayCity websites. g. While the Company will endeavour to attribute accurately the referrals to the respective Affiliates, the Company will not be responsible for any errors and omissions that may arise. The Company reserves the right to make adjustments in the Affiliate Account or entitlements/privileges for any errors or omissions whether it relates to the current or previous accounting periods. Term a. This Agreement will be in force from the moment of the Company's acceptance of the Affiliate as a participating member of the HolidayCity.com Affiliate Partnership Programme, and can be terminated by either party at any time, provided the termination is declared in writing, preferably on company letterhead, or by email. Once the agreement has been terminated, the Affiliate agrees to immediately cease the use of and remove all HolidayCity related materials. The Affiliate will only be eligible for commissions from bookings made during the term of the agreement; payment will be made once all eligible bookings are completed and the Affiliate has complied by the terms of the agreement. b. This agreement sets forth the entire understanding between the parties and supersedes any and all oral or written agreements or understandings between the parties as to the subject matter of this agreement. This agreement may be modified only in a written agreement signed by both parties. Both parties will be responsible for their own costs and legal fees associated with this Agreement. Ownership & Responsibility: The Company's Obligations a. The Company grants the Affiliate a restricted, revocable right to use the graphics and HTML coding made available to them on the HolidayCity.com Affiliate Account system, provided that such materials, in particular hotel logos and other hotel-related materials, is used in accordance to the guidelines set forth in the Links Guidelines. b. The Company will handle all the processing, customer service and other matters related to the booking, as well as tracking the sales generated by the Affiliate and appropriately displaying such relevant information to the Affiliate in a convenient location. Ownership & Responsibility: Affiliate's Obligations a. The Affiliate expressly agrees to abide by all the conditions of this agreement. b. The Affiliate agrees to accept the Accommodation and all other information as listed on the Company websites and agrees to make no changes to the content and information listed on the websites, unless agreed to by both parties. c. The Affiliate agrees not to copy the HolidayCity websites in any way. d. The Company will not be liable to the Affiliate for lost sales due to an inactive or broken link. e. Maintenance of the Affiliate website is the responsibility of the Affiliate, including the regular updating of content to maintain accuracy and consistency between the two websites. f. The Affiliate agrees that the Company has the right to monitor the Affiliate website to ensure its accuracy. If the Company notifies the Affiliate of any changes that, in the Company’s sole discretion, the Company feels should be made with regards to the Tagged links or the HolidayCity.com search engine, the Affiliate shall make the necessary changes, failure of which the Company has the right to terminate the agreement by serving written notice to the Affiliate. g. It is entirely the Affiliate's responsibility to ensure the Affiliate website complies with all applicable copyright and internet laws. The Company will not be held responsible or liable in the event of the Affiliate website containing a breach of copyright. h. While this Agreement is in force, the Affiliate grants to the Company a non-exclusive, non-transferable right to utilize their name and logo in any marketing or advertising activity that the Company, in our sole discretion, decides. The Affiliate also agrees that the Company does not have any obligation to the Affiliate to advertise, market or publicize. This license will be terminated immediately on conclusion of this Agreement. Limited License a. The Company and the Affiliate agree to reserve all rights other than those expressly granted in the Agreement. b. The Company and the Affiliate agree that each party is an independent contractor and that this Agreement does not in any way constitute a partnership, joint venture or other similar relationship. c. Any rights granted to the Affiliate may not be assigned to any other party. d. The Company and the Affiliate agree not to contest the other’s rights to the trademarks or contents during or after the term of this Agreement. Lawful Use a. The Affiliate agrees that the search engine can only be used for activities as set out in this Agreement. b. The Affiliate agrees that they will not attempt, in any way, to intercept the traffic or information sent to holidaycity.com by any visitor. c. The Affiliate agrees that for the duration of the Agreement, they must comply with all laws applicable to them. d. The Affiliate may not release any press release that mentions their status as an Affiliate partner without prior written notification and approval from the Company; conversely, the Affiliate must display on their website a small logo provided by the Company to identify them as a HolidayCity.com Affiliate partner. e. The Affiliate may not in any way embellish or misconstrue the relationship between the Affiliate and the Company, or imply any association between the Company or any other entity. f. The Affiliate agrees not to undertake any advertising and/or marketing activities, which can be misrepresented or misconstrued as having originated from the Company without prior written notification. This includes, (but is not limited to): illegally using the Company brand name, or any of its logos, search engine advertising utilising the Company name(s) and passing off. g. The Affiliate is prohibited from bidding on keywords in search engines that directly relate in any way to the Company trademarks. These include (but are not limited to): HolidayCity.com. HolidayCityjapan.com. HolidayCityeurope.com, HolidayCityscan.com, HolidayCityusa.com. Should any activity listed above be undertaken by any Affiliate, the Company reserves the right to suspend commission payment to the Affiliate immediately, and may suspend the Affiliate’s affiliate account. Indemnification a. The Affiliate agrees to defend the Company, its employees and affiliates against any lawsuits brought against them based on any materials or proceedings the Affiliate provides that is deemed to be in breach of any applicable laws. All costs for such proceedings will be borne by the Affiliate. Limitation of Liability. a. The Company will not be liable to the Affiliate for damages incurred; further, any such liability will not exceed the total commissions paid to the Affiliate under this agreement. b. Each party owns and retains all rights, title and interest in its names, logos, trademarks, service marks, copyrights, patents, proprietary features, and proprietary technology. Neither party shall copy, distribute, reproduce, or use the above proprietary items except as expressly permitted under this agreement. Arbitration a. The Agreement and all subsequent legal proceedings will be governed by Malaysian law. Modification of Agreement a. The Company reserves the right to modify this agreement at any time, in our sole discretion. The Affiliate will be notified by email of any modification via email and in the HolidayCity.com Affiliate Account. If the modifications are unacceptable, the Affiliate is only entitled to end this agreement by giving the requisite notice under Term (a) above. Continued participation in the HolidayCity.com Affiliate Partnership Programme constitutes an agreement to the changes. Miscellaneous a. Nothing in this agreement shall prevent the Company from entering in agreement with other parties on different terms from this agreement, operating websites similar or in direct competition to the Affiliate’s website. b. The Affiliate acknowledges that they have read the terms and conditions of the agreement and are not basing their evaluation on anything other than the items as set forth in the agreement. c. No amendments or waivers of obligation of the conditions of this agreement will be deemed valid unless it is in writing and is signed by both the Company and the Affiliate. If the Company should choose to waive any breach or default of the agreement's terms on the part of the Affiliate, this does not constitute a waiver of any subsequent breech or default. d. This Agreement is the final and definitive statement of the full agreement between the Company and the Affiliate, and supersedes all previous agreements, whether in writing or verbal. e. Neither the Company nor the Affiliate is liable for failure to deliver or perform if such failure is due to activities or events beyond the reasonable control of either party. f. If any one provision of the Agreement is found to be illegal or invalid, this does not affect the status of any of the other provisions.